Purchasing software for perfect control

Seamlessly manage the purchase of your rental fleet, re-hires, and third-party transport for your rental business. Purchasing also covers stock, services, and spares, giving you a better understanding of your costs.


Delivering the best service with purchasing management software

Automatically raise purchase orders with Purchasing Software when the rehire option is used in MCS-rm, removing any hassle and stress. You can focus on your customer service and make sure you are giving your customers exactly what they want, precisely when they want it.


Manage your stock

Inventory purchasing software allows you to set minimum and maximum stock thresholds to ensure you have enough stock and only place orders when your stock is running low. The 'deliver to' option can also control where the stock should be delivered, making sure your depots are running most efficiently.


Purchasing system software is paperless

Automatically receive, raise and match your purchase orders, rehires, credit notes, and invoices, streamlining your purchasing procedures with no more paper books or manual pads that oversee your purchasing activities.

MCS Purchasing testimonial
MCS-rm keeps an eye on everything we purchase and tracks and manages all our business costs. We can work out to the nearest penny what we are spending and this assists with stock management, giving us exemplary control and providing a clear idea of our financial position and cash flow.

Echo Barrier

Additional features of Purchasing Software

Purchase Orders

  • Restrict who can create purchase orders or credit notes and set authorisation limits to ensure that all purchasing can be maintained and monitored. Your whole business will be kept in sync with a central purchasing system where you can set minimum and maximum depot stock levels.
  • Automatically adjusts stock levels in MCS-rm when you receive a PO delivery.
  • Automatically raise a PO when the rehire option is used from the MCS-rm contract screen.
  • Raise POs from a contract screen for any ad-hoc consumable sales items or external services such as third party transport.

PO Matching

  • MCS-rm will automatically check the price from the supplier invoice to the PO price.
  • Automatically pull in invoice data when you type in the PO number, saving you time and increasing accuracy.

Automatic Stock Re-ordering

  • Make sure you are never out of stock, or over stocked, helping to utilise your space and reduce the amount of unused inventory.
  • Linking your part codes with your suppliers' part codes ensures efficient and accurate ordering.


Explore our rental software solutions

Some key features within MCS rental software to enhance your equipment rental business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from inquiry through to final order. Undertake proactive marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your rental equipment is certified and fit for use. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.

mcs purchasing


Keep tight control of your expenditure on the rental fleet, stock, spares, and cross-rentals and manage your preferred suppliers all in one easy-to-use rental system.


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyze your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.
Business Intelligence>

electronic trading

Electronic Trading

Send and receive customer, supplier, and financial documents electronically for a labor-free solution to your paperwork processes.
Electronic Trading>


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionize your customer service.
Document Management>


Smart Alerts

Receive customized proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts>


Resource Planner

Enhance the visibility and utilization of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner>


Online Portal

Drive customer loyalty while enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and access the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to the full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your rental fleet.
Telematics Hub>

e-sign digital document signing

MCS E-Sign

Transform your rental quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
MCS E-Sign>

Book a demo

mobile hire tools

Mobile apps and web solutions for your equipment rental business

Empower your workforce on the move with our mobile apps and web solutions, all designed for specific areas of your business. With the ability to work both on or offline and gather real-time information for your workers on the move, you will become more responsive and be able to consistently deliver on your promises and provide excellent customer service.

Learn More


RM Web

Improve rental management with everything you need on one device. With MCS RM Web, you can manage your rental business wherever you are with everything you need in one place, helping you reach new heights of productivity.
RM Web >



Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Picking


Empower your warehouse staff with MCS Picking to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Transport Mobile

Mobile Transport

The paperless way to manage your transport logistics with optimized routes and real-time status updates from drivers in the field.
Mobile Transport >

MCS Workshop Mobile

Mobile Workshop

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Mobile Workshop >

Cloud Solutions

Cloud Solutions

Concentrate on running your rental company, safe in the knowledge that your business will always be protected, your data remains secure and your IT infrastructure is managed by professionals so that you don't need to worry.

Learn more about MCS Cloud Solutions

At a glance

  • Secure and easily accessible from any location
  • Save time for your IT resources and reap cost efficiencies
  • Fixed monthly fee and MCS takes care of everything
  • Protection of your vital business data and up-to-date backups
  • Speedy implementation to get you moving
  • Scalable to grow alongside you
  • Access to experienced IT support consultants if you need them

Get in touch

To discover how MCS-rm rental software can empower your business, contact us via our inquiry form.

Contact us