Profitable assets

Ensuring your equipment is in peak operating condition by issuing scheduled maintenance alerts and tracking the costs of repairs.


Keep it safe and
certified with Workshop rental

With Workshop rental, you can provide excellent customer service whilst protecting your company's reputation as a supplier of reliable and safe equipment. You can set equipment maintenance plans or even be prompted whenever routine maintenance or PAT tests are due.


Instant access to workshop
history records

With full access to your entire equipment workshop history at your fingertips, you can instantly share information across all your depots. With an essential audit trail of who did what and when, you'll be able to prove that you performed essential maintenance tasks in the event of an accident, using workshop rental software.


Make better investment

Identify your most reliable, trouble-free assets so you can make better judgments on which machines to target for future investment. With workshop software, you can even review the asset's lifecycle to see the big picture of your true return on investment.

mcs workshop testimonial
If a generator fails at a festival, our reputation is on the line. Through the Workshop module, staff can schedule proactive maintenance alerts so the generators are serviced regularly and kept in prime condition.

John F Hunt

Additional features of Workshop software

Preventative maintenance and certifications

You can prevent costly on-site equipment breakdowns by having a well-maintained and serviced equipment rental fleet. MCS-rm software reminds you whenever you need to perform your routine maintenance tasks so you never forget. MCS-rm can help you:

  • Set routine maintenance plans based on time or usage intervals.
  • Ensure equipment is excluded from available inventory when a service is due during the rental period.
  • Perform inspections on equipment despatch and return.
  • Import equipment PAT test results ensuring it is safe to use.

Control equipment damage and loss

When your rental equipment is damaged, your technicians can record the nature of the damage and capture evidence so that you can recover costs from your customers at fault:

  • Perform pre and post-rental inspections.
  • Capture damage photographs and documentation to store with the contract as evidence
  • Capture all costs from spare parts used and engineer's time
  • Issue customers damage notification letters, estimates, and damage invoices.

Schedule works orders

Repair your own rental assets as well as your customers' equipment. Keep organized and on track, with everything your technician needs to do from inspection through to final fix and invoice. Oversee your engineers' daily activities and help improve productivity whilst maintaining fast equipment turnaround times. The workshop can help you:

  • Review a daily task list of works orders by engineer or by depot
  • Assess the likely cost of repair to ensure they remain economical
  • The Workshop Mobile app makes life easy for engineers to complete their works orders wherever they are.

Explore our rental software solutions

Some key features within MCS rental software to enhance your equipment rental business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from inquiry through to final order. Undertake proactive marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your rental equipment is certified and fit for use. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.

mcs purchasing


Keep tight control of your expenditure on the rental fleet, stock, spares, and cross-rentals and manage your preferred suppliers all in one easy-to-use rental system.


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyze your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.
Business Intelligence>

electronic trading

Electronic Trading

Send and receive customer, supplier, and financial documents electronically for a labor-free solution to your paperwork processes.
Electronic Trading>


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionize your customer service.
Document Management>


Smart Alerts

Receive customized proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts>


Resource Planner

Enhance the visibility and utilization of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner>


Online Portal

Drive customer loyalty while enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and access the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to the full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your rental fleet.
Telematics Hub>

e-sign digital document signing

MCS E-Sign

Transform your rental quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
MCS E-Sign>

Book a demo

mobile hire tools

Mobile apps and web solutions for your equipment rental business

Empower your workforce on the move with our mobile apps and web solutions, all designed for specific areas of your business. With the ability to work both on or offline and gather real-time information for your workers on the move, you will become more responsive and be able to consistently deliver on your promises and provide excellent customer service.

Learn More


RM Web

Improve rental management with everything you need on one device. With MCS RM Web, you can manage your rental business wherever you are with everything you need in one place, helping you reach new heights of productivity.
RM Web >



Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Picking


Empower your warehouse staff with MCS Picking to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Transport Mobile

Mobile Transport

The paperless way to manage your transport logistics with optimized routes and real-time status updates from drivers in the field.
Mobile Transport >

MCS Workshop Mobile

Mobile Workshop

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Mobile Workshop >

Cloud Solutions

Cloud Solutions

Concentrate on running your rental company, safe in the knowledge that your business will always be protected, your data remains secure and your IT infrastructure is managed by professionals so that you don't need to worry.

Learn more about MCS Cloud Solutions

At a glance

  • Secure and easily accessible from any location
  • Save time for your IT resources and reap cost efficiencies
  • Fixed monthly fee and MCS takes care of everything
  • Protection of your vital business data and up-to-date backups
  • Speedy implementation to get you moving
  • Scalable to grow alongside you
  • Access to experienced IT support consultants if you need them

Get in touch

To discover how MCS-rm rental software can empower your business, contact us via our inquiry form.

Contact us