A smarter way- invoice distribution system

Send and receive customer, supplier, and financial documents electronically for a paper-free solution for your processes with Electronic Trading.


Professional and
accurate invoicing

Make sure your documents arrive in the right inbox, perfectly on time with automated invoice processing software. Clear and professional documents that don't go astray or get lost in the post.


Save money and
improve cash flow

With reduced printing and usage of envelopes and posting, you'll save vast amounts of money and space in the office! Get paid sooner with fast invoice distribution system and make it easier for people to pay at the touch of a button.


Time saving and efficient

No more manual intervention to ensure your document reaches its final destination. With Electronic Trading, you can enjoy faster invoice processing at month-end. No need to visually check or print your invoices, fill envelopes or think about postage.

electronic trading testimonial
Electronic Trading has benefits for both sides: it is more efficient for us in reducing costs and time and ensuring the safe arrival of our invoices, while customers receive invoices which are easily accessible, in the ‘paperless’ format they prefer.

Nixon Hire

Additional features

Getting the format right with invoice processing software

  • Automate the sending of batch invoices in your customers' preferred format such as by email with a PDF attachment, in CSV format, and electronic data exchange such as XML.
  • Mix and match your method of document exchange depending on your individual customer/supplier requirements.
  • Multiple documents can be consolidated into single or multiple PDF documents when emailed to your business contacts.

Accessible and shareable wherever you are

  • Supply copy invoices quickly via MCS-rm or CRM Web if you're on the road.
  • Queries are reduced and can be dealt with swiftly.
  • XML invoicing transmits your data into an internationally recognized consistent format ready for import into your customer's accounting software.
  • BASDA XML format includes Causeway, Tradex, first B2B, Burns, .CSV format, and electronic data exchange such as XML.
  • Export using your preferred cloud-based document transmission service including InExchange, Pagero, Adobe Sign, etc. 

Explore our rental software solutions

Some key features within MCS rental software to enhance your equipment rental business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from inquiry through to final order. Undertake proactive marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your rental equipment is certified and fit for use. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.

mcs purchasing


Keep tight control of your expenditure on the rental fleet, stock, spares, and cross-rentals and manage your preferred suppliers all in one easy-to-use rental system.


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyze your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.
Business Intelligence>

electronic trading

Electronic Trading

Send and receive customer, supplier, and financial documents electronically for a labor-free solution to your paperwork processes.
Electronic Trading>


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionize your customer service.
Document Management>


Smart Alerts

Receive customized proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts>


Resource Planner

Enhance the visibility and utilization of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner>


Online Portal

Drive customer loyalty while enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and access the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to the full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your rental fleet.
Telematics Hub>

e-sign digital document signing

MCS E-Sign

Transform your rental quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
MCS E-Sign>

Book a demo

mobile hire tools

Mobile apps and web solutions for your equipment rental business

Empower your workforce on the move with our mobile apps and web solutions, all designed for specific areas of your business. With the ability to work both on or offline and gather real-time information for your workers on the move, you will become more responsive and be able to consistently deliver on your promises and provide excellent customer service.

Learn More


RM Web

Improve rental management with everything you need on one device. With MCS RM Web, you can manage your rental business wherever you are with everything you need in one place, helping you reach new heights of productivity.
RM Web >



Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Picking


Empower your warehouse staff with MCS Picking to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Transport Mobile

Mobile Transport

The paperless way to manage your transport logistics with optimized routes and real-time status updates from drivers in the field.
Mobile Transport >

MCS Workshop Mobile

Mobile Workshop

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Mobile Workshop >

Cloud Solutions

Cloud Solutions

Concentrate on running your rental company, safe in the knowledge that your business will always be protected, your data remains secure and your IT infrastructure is managed by professionals so that you don't need to worry.

Learn more about MCS Cloud Solutions

At a glance

  • Secure and easily accessible from any location
  • Save time for your IT resources and reap cost efficiencies
  • Fixed monthly fee and MCS takes care of everything
  • Protection of your vital business data and up-to-date backups
  • Speedy implementation to get you moving
  • Scalable to grow alongside you
  • Access to experienced IT support consultants if you need them

Get in touch

To discover how MCS-rm rental software can empower your business, contact us via our inquiry form.

Contact us