Effectively manage your daily tool rental processes

Streamline your daily rental processes from quotes through to contracts and invoices with a completely integrated tool rental software solution. In the rental industry, the world is fast-paced and you need to always have full visibility of what needs to be done each day so that nothing gets missed and your customers’ needs are met. You'll always have real-time reports on equipment availability and utilization to keep you in control of your rental operation.

With MCS Tool Rental Software you can:

  • Seamlessly convert your quotations to contracts.
  • Manage your rental operations easily with simple deliveries, collections, exchanges, and inter-depot transfers.
  • Gain instant access to equipment availability, utilization reports, and statistics.
  • Improve your customer management with mobile apps and web solutions that make working on the move easier than ever, and give your mobile staff the ability to provide brilliant customer service from wherever they are.

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rental productivity


Perfect control of your equipment inventory

For tool rental companies, inventory control is crucial when it comes to operating a successful rental company, and with good inventory management software like MCS, you'll always know which tools are available for rent to add to your rental contracts. Automatically provide your customers with relevant safety and operating instructions. Your quotes, rental agreements, returns, and picking lists can be processed in a quick and efficient way using handheld barcode readers to enhance productivity and accuracy.

With MCS rental tool software solutions you can:

  • Take deposits, partial and full balance payments with faster payment processing with integrations like Stripe Payments.
  • Perform end of day till reconciliation.
  • Use barcode readers for fast data processing of equipment for your rental bookings, quotes, and item returns.
  • Use the Mobile Transport app for your transport drivers to collect digital signatures and record damage evidence.
  • Improve asset utilization with clear resource management and planning that helps you get the most out of your equipment inventory.

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Rental Profitability


Ensure your equipment is fit for rental

Rental companies always need to keep tight control of all their tools and equipment, ensuring that they are well maintained, PAT tested, and safe to use. With MCS tool management software, you’ll never lose sight of expiring safety certificates that cause last-minute equipment downtime or forget to capture damage evidence to invoice customers when equipment is damaged whilst on-rent.

With a comprehensive rental management solution, you can electronically share your inspection records to improve cross-depot communication and increase productivity by eliminating the time-consuming paper trail. With the best equipment rental software, you can track costs and income from equipment acquisition through to disposal so you know the true value and profitability of each and every asset.

With MCS tool rental software you can:

  • Improve maintenance management by keeping track of maintenance schedules so that your equipment is always ready for use.
  • Perform predictive and preventative maintenance to keep equipment certified and safe to use.
  • Share inspection records across all your depots.
  • Gain a full picture of equipment lifecycle history and profitability by recording all income and costs incurred for each asset.
  • Give your engineers mobile access to rental equipment manuals and instructions to help them work more efficiently and save costs on paper-waste.

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Workshop efficiency
First Response Site Services
We liked the MCS equipment rental solution because of the familiar software interface and also because we knew the company and that they would be able to support us well in the future.

First Response Site Services

MCS tool rental software key features

Some of the other great features of tool rental businesses like yours are already using:


Barcode Scanning
PAT Testing
Asset Tracking
tool hire software
MCS-rm tool rental software gives you full control of your rental business, improving performance and helping your rental business to grow.
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Customer success stories

Read more about how you can transform your tool rental business just like these have :

tool rental software

First Response Site Services

Tool & Equipment Rental

MCS-rm rental software and mobile solutions give First Response the framework for future expansion.

View Case Study

Tool rental software

Fowler Rental & Sales

Tool Rental & Sales

MCS-rm rental software delivers more efficient stock control for Fowler Rental & Sales.

View Case Study

Get in touch

To discover how MCS-rm rental software can empower your business, contact us via our inquiry form.

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