Calculated decision-making

Gain meaningful insight into your valuable rental data to help you analyze your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.


Understand information with ease

Access, summarise and understand key business information with ease. Use MCS-rm's standard system reports, or create your own, and send information via the Report Scheduler to your predefined recipients at specified intervals.

Business Intelligence

Delve deeper into your rental business data

Understand and analyze key business information in real-time with Microsoft Excel pivot tables. With accurate, up-to-date information at your fingertips, you'll be more confident in making the right business decisions.


Gain true business insight

A powerful data visualization tool for MCS-rm, helping you to gain useful, real-time business insight into your rental data. Easy to understand, attractive, and interactive dashboards give you clear hard facts on the success of your business.

MCS Reporting testimonial
This type of analytical reporting is essential to our business as we often work to last minute deadlines. I need to see precisely where we are with the rental life cycle of our ongoing events, having the report will save me hours of investigatory work, offering me the business insight that I need and more importantly having a positive effect on cash flow.


Additional features


Access, summarize, and understand key business information with ease. Reporting offers you:

  • Over 50 standard reports including utilization and customer turnover reports
  • Reports that can cover any aspect of the business
  • An easy to use design interface (WYSIWYG mode)
  • The ability to add your own logo and modify fonts


Available dashboards include Invoice Revenue, Utilization, and CRM. This gives you the ultimate view of the key areas of your equipment rental business.

  • With the Invoice Revenue Dashboard, you can:
    - View your top 20 customers and their data
    - See your revenue by equipment group per month
    - Group revenue by depot
    - View heatmaps of depot locations and manipulate by country
  • With the Utilization Dashboard you can:
    - View weekly reports
    - Sort and filter your data by job status
    - See your monthly average percentage of asset utilization
  • With the CRM Dashboards you can:
    - View actions by depot
    - View quotes by quarter
    - See the projected value of quotes by month/quarter

Business Intelligence

Look deeper into your rental data, collect hard facts and help you and your business focus on a strategy for growth. Analyze your core business strengths, weaknesses and build a resilient, agile rental business. Business Intelligence uses extracted raw data from your MCS-rm rental management system, exported into formatted Microsoft Excel pivot tables. Obtain key information such as customer spend, profit by depot, by group, item, and so on. You can produce reports on areas such as:

  • Sales and customer information
  • Hiring trends
  • Revenue and operational data
  • Asset utilization
  • Fleet performance summary
  • Equipment costs

Explore our rental software solutions

Some key features within MCS rental software to enhance your equipment rental business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from inquiry through to final order. Undertake proactive marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your rental equipment is certified and fit for use. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.

mcs purchasing


Keep tight control of your expenditure on the rental fleet, stock, spares, and cross-rentals and manage your preferred suppliers all in one easy-to-use rental system.


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyze your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.
Business Intelligence>

electronic trading

Electronic Trading

Send and receive customer, supplier, and financial documents electronically for a labor-free solution to your paperwork processes.
Electronic Trading>


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionize your customer service.
Document Management>


Smart Alerts

Receive customized proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts>


Resource Planner

Enhance the visibility and utilization of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner>


Online Portal

Drive customer loyalty while enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and access the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to the full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your rental fleet.
Telematics Hub>

e-sign digital document signing

MCS E-Sign

Transform your rental quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
MCS E-Sign>

Book a demo

mobile hire tools

Mobile apps and web solutions for your equipment rental business

Empower your workforce on the move with our mobile apps and web solutions, all designed for specific areas of your business. With the ability to work both on or offline and gather real-time information for your workers on the move, you will become more responsive and be able to consistently deliver on your promises and provide excellent customer service.

Learn More


RM Web

Improve rental management with everything you need on one device. With MCS RM Web, you can manage your rental business wherever you are with everything you need in one place, helping you reach new heights of productivity.
RM Web >



Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Picking


Empower your warehouse staff with MCS Picking to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Transport Mobile

Mobile Transport

The paperless way to manage your transport logistics with optimized routes and real-time status updates from drivers in the field.
Mobile Transport >

MCS Workshop Mobile

Mobile Workshop

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Mobile Workshop >

Cloud Solutions

Cloud Solutions

Concentrate on running your rental company, safe in the knowledge that your business will always be protected, your data remains secure and your IT infrastructure is managed by professionals so that you don't need to worry.

Learn more about MCS Cloud Solutions

At a glance

  • Secure and easily accessible from any location
  • Save time for your IT resources and reap cost efficiencies
  • Fixed monthly fee and MCS takes care of everything
  • Protection of your vital business data and up-to-date backups
  • Speedy implementation to get you moving
  • Scalable to grow alongside you
  • Access to experienced IT support consultants if you need them

Get in touch

To discover how MCS-rm rental software can empower your business, contact us via our inquiry form.

Contact us