Calculated decision-making

Gain meaningful insight into your valuable rental data to help you analyse your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.


Understand information with ease

Access, summarise and understand key business information with ease. Use MCS-rm's standard system reports, or create your own, and send information via the Report Scheduler to your predefined recipients at specified intervals.

Business Intelligence

Delve deeper into your rental business data

Understand and analyse key business information in real-time with Microsoft Excel pivot tables. With accurate, up-to-date information at your fingertips, you'll be more confident in making the right business decisions.


Gain true business insight

A powerful data visualisation tool for MCS-rm, helping you to gain useful, real-time business insight into your rental data. Easy to understand, attractive and interactive dashboards give you clear hard facts on the success of your business.

MCS Reporting testimonial
We have received a lot of help in tailoring the software to our needs, especially with regards to setting parameters for reports and customising our business documents.

Oliver's Hire Solutions

Additional features


Access, summarise and understand key business information with ease. Reporting offers you:

  • Over 50 standard reports including utilisation and customer turnover reports
  • Reports that can cover any aspect of the business
  • An easy to use design interface (WYSIWYG mode)
  • The ability to add your own logo and modify fonts


Available dashboards include Invoice Revenue, Utilisation and CRM. This gives you the ultimate view of the key areas of your equipment rental business.

  • With the Invoice Revenue Dashboard, you can:
    - View your top 20 customers and their data
    - See your revenue by equipment group per month
    - Group revenue by depot
    - View heatmaps of depot locations and manipulate by country
  • With the Utilisation Dashboard you can:
    - View weekly reports
    - Sort and filter your data by job status
    - See your monthly average percentage of asset utilisation
  • With the CRM Dashboards you can:
    - View actions by depot
    - View quotes by quarter
    - See the projected value of quotes by month/quarter

Business Intelligence

Look deeper into your hire data, collect hard facts and help you and your business focus on a strategy for growth. Analyse your core business strengths, weaknesses and build a resilient, agile rental business. Business Intelligence uses extracted raw data from your MCS-rm rental management system, exported into formatted Microsoft Excel pivot tables. Obtain key information such as customer spend, profit by depot, by group, item and so on. You can produce reports on areas such as:

  • Sales and customer information
  • Hiring trends
  • Revenue and operational data
  • Asset utilisation
  • Fleet performance summary
  • Equipment costs

Explore our rental software solution

Some key features within MCS-rm hire software to enhance your business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from enquiry through to final order. Undertake pro-active marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your equipment is certified and fit for hire. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.
Workshop >

mcs purchasing


Keep tight control of your expenditure on hire fleet, stock, spares and rehires and manage your preferred suppliers all in one easy to use rental system.
Purchasing >


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyse your strengths, weaknesses and understand changing business trends to ensure you make the right strategic decisions.
Reporting, Dashboards & Business Intelligence >

electronic trading

Electronic Trading

Send and receive customer, supplier and financial documents electronically for a labour-free solution to your paperwork processes.
Electronic Trading >


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionise your customer service.
Document Management >


Smart Alerts

Receive customised proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts >


Resource Planner

Enhance the visibility and utilisation of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner >


Online Portal

Drive customer loyalty whilst enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and self-serve the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your hire fleet.
Telematics Hub >

e-sign digital document signing

MCS E-Sign

Transform your hire quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
E-Sign >

mobile hire tools

Mobile tools

Empower your workforce with our mobile apps for your sales, transport, workshop and warehouse teams creating a paper-free process. With the ability to work both on-or-offline and gather real-time information from your workers on the move, you will become more responsive and consistently deliver on your promises.

View our mobile solutions


RM Web

Manage your rental business wherever you are with everything you need all on the one device, helping you reach new heights of productivity.
RM Web >



Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Picking


Empower your warehouse staff with MCS Picking to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Transport Mobile

Transport Mobile

The paperless way to manage your transport logistics with optimised routes and real-time status updates from drivers in the field.
Transport Mobile >

MCS Workshop Mobile

Workshop Mobile

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Workshop Mobile >

Cloud Solutions

Cloud Solutions

Concentrate on running your rental company, safe in the knowledge that your business is always protected, your data is secure and your IT infrastructure is managed by professionals.

Learn more about our Cloud Solutions

At a glance

  • Secure, easy access to your hire data from any location
  • Free your in-house IT resources and reap cost efficiencies
  • Fixed monthly fee
  • Protection for your vital business data 
  • Fast implementation
  • A solution that is scalable
  • Ready access to experienced IT support consultants

Get in touch

To discover how MCS Rental Software can empower your business, call us on +44 (0)1628 828000 or use our enquiry form.

Contact us