Manage your daily operations

Effectively manage your AV equipment hire processes

The MCS rental management solution helps you to streamline your rental processes from quotes through to contracts and invoices. It's vital for rental companies to have full visibility of exactly what needs to be done each day so that nothing gets missed and customers’ needs are always met.

Another invaluable feature of MCS rental software includes its real-time custom reports and business intelligence. You'll always be able to see your hire equipment availability as well as the utilisation of your rental fleet so that you are always in full control of your hire operation.

Key features of MCS AV rental software you can:

  • Visualise your equipment in a calendar, checking availability and forward planning your events.
  • Set up a group of items and accessories to hire out as a ‘kit’ including prompts to upsell consumables.
  • Manage deliveries, collections, exchanges and inter-depot transfers.
  • See up-to-date customer information, in the office and on the move, with the power of MCS web and mobile apps.
  • Improve customer service with an online product catalogue and customer portal, giving your clients the ability to self-serve information without needing your support.
  • Transform payment processing with seamless integrations with platforms such as Stripe, so that you can accept payments quickly and easily.
  • Futureproof your rental business with strategic decision making, informed by powerful software reporting to ensure your future business needs will be met.
AV Hire Processes

Equipment & Resource Management

Efficient resource planning & crewing

The MCS rental management solution gives rental businesses the ability to always book the right resource for each job, organise crewing and rigging requirements matching the skillsets and qualifications to the task at hand, and ensure technicians’ qualifications are always up-to-date.

A comprehensive and integrated resource management solution gives you the power to become a more flexible rental business. You can see your driver routes and schedules, see which staff are available and allocate ad-hoc jobs to the most appropriate members of staff.

MCS AV and Event Rental Software allows you to:

  • See all your staff, sub-contractors, crew members or vehicles as resources along with their qualifications or attributes in one place.
  • Allocate tasks to your resources within your rental contract or works order.
  • Instantly be aware of any resource clashes, shortfalls and underqualified staff.
  • Have real-time remote access to your data, helping you find equipment manuals, specifications, contracts and quotes.
  • Offer your customers a way to book equipment with a fully integrated online shop feature.
Hire Resource Management


Rapid warehouse picking

Equip your warehouse team with mobile devices for a quick, accurate and paperless check-out of items for your hire bookings, making it faster than ever to fulfil your customers' wishes. The picking process can be a laborious one without mobile apps, going digital means that your business can adapt to last-minute changes, reduce paper in the depot, and speed up the rental cycle.

With the MCS Picking Mobile app, your AV equipment rental business can:

  • Eliminate paper from the picking process, reducing costs and lowering your carbon footprint.
  • Make the picking process more efficient and less labour intensive, allowing you to redeploy your staff appropriately.
  • Improve picking accuracy avoiding human error.
  • Provide better inventory tracking with the use of barcode scanning and digital solutions.
warehouse efficiency
ITV ProVision
It was the enormous flexibility of MCS Hire Software that attracted us, it’s a massively comprehensive system that delivers on many of the functional areas we had requirements for.

ITV ProVision Ltd

Our key features

Some of the other great features of our audiovisual rental software being used by other equipment rental businesses:


Online Bookings
Deliveries / Collections
Equipment Maintenance Schedules
Barcode Readers & QR Codes
MCS Logo
MCS AV rental software gives you full control of your AV rental business, improving performance and helping your hire business to grow.
View MCS-RM Solutions

Our success stories

Read more about how we've helped AV equipment rental companies just like yours.

AV hire software

ITV ProVision

Film & Broadcast TV equipment

MCS equipment rental software tackles massive inventory at ProVision.

View Case Study

AV hire software

Torpedo Factory

Audio visual hire

MCS-rm hire software helps Torpedo Factory Group manage the challenges of business growth.

View Case Study

av hire software

Gower Event Management (GEMS)

Audio visual & Marquee hire

MCS cloud-based rental management software centralises GEMS rental stock management.

View Case Study

Get in touch

To discover how MCS Rental Software can empower your business, call us on +44 (0)1628 828000 or use our enquiry form.

Contact us