Daily Operations

Effectively manage your event hire processes

Streamline your rental processes from quotes through to contracts and invoices with full visibility of exactly what needs to be done each day so that nothing gets missed and your customers’ needs are met. You'll be able to digitalise your event rental business and take advantage of integrated cloud solutions which mean you can take advantage of mobile apps and digital signatures, making rental easier than ever.

Strategic decision making is made even easier with the ability to view real-time reports and business intelligence on hire equipment availability and utilisation so that you are always in full control of your hire operation.


With MCS-rm event hire software you can:

  • Visualise your equipment in a calendar, checking availability and forward planning your events.
  • Set up a group of items and related accessories to hire out as a ‘kit’ including prompts to upsell consumables.
  • Manage deliveries, collections, exchanges.
  • Understand the true profitability of your projects by tracking all costs and revenue and to accurately price future projects.
  • Easily track inventory so that you can keep tabs on where your event rental assets are at all times.
  • Simplify payment processing with the ability to integrate with third parties such as Stripe.
  • Give your customers the power to make their own online bookings with the user-friendly Online Shop, improving your customer service and reducing the time your team spend on administration processes.
  • Use digital signatures to create firm agreements with your customers, digitally sign for proof of delivery, and automatically have electronically signed paperwork available in your rental system.
rental productivity


Efficient Resource Planning & Crewing

With a cloud-based resource management solution, equipment hire businesses will always be able to have full visibility of their staff and resources to be able to work as efficiently and effectively as possible.

With the MCS rental management solution, you can make sure you always book the right resources and organise your crewing and rigging requirements, matching the skillsets and qualifications to each job. Keep your technicians’ qualifications valid and be alerted to expiry dates.


MCS event rental software allows you to:

  • See all your staff, sub-contractors, crew members or vehicles as resources and their qualifications or attributes in one place.
  • Allocate tasks to your resources within your rental contract or works order.
  • Instantly be aware of any resource clashes, shortfalls and underqualified staff.
Resource Planning


Manage your customer relationships

Gain more repeat business by ensuring your conversations are relevant to your customers' needs. With all your customers' rental agreements, transactions and conversations stored together in one rental management solution, all your staff will be able to go that extra mile!

Monitor all your sales requests from start to finish and review the reasons why business was won or lost. Be better able to monitor the performance of your sales teams and depots and drive revenue growth.


With MCS-rm rental software and our inbuilt CRM you can:

  • Record site visits and interactions with your prospects and clients.
  • Handle sales enquiries and schedule actions for others to complete.
  • See your new business sales pipeline and analyse lost business reasons.
  • Use the cloud-based solution to give your sales team access to valuable client information from any location.
Gower Event Management Services
We chose the MCS Rental Management System to run our hire operation because it had all the functionality we needed and much more. It was intuitive to use and would save me valuable time because training people on the system was simple.

Gower Event Management Services (GEMS)

Our key features for equipment rental businesses

Some of the other great features of our event equipment rental software


Equipment Tracking
Inventory Management
Deliveries / Collections
event hire software
MCS-rm rental software gives you full control of your rental business, improving performance and helping your rental business to grow.
View MCS-RM Solutions

Our success stories

Read more about how we've helped other equipment rental companies specialising in events just like yours.

Event Hire Software


Event Equipment Hire

MCS rental software centralises GEMS rental stock management.

View Case Study

event hire software

Echo Barrier

Noise Management Systems

The MCS-rm cloud-based hire management solution helps Echo Barrier expand rapidly.

View Case Study

event hire software


Event Hire

Wall to Wall Communications improves management control with MCS rental management software.

View Case Study

Get in touch

To discover how MCS Rental Software can empower your business, call us on +44 (0)1628 828000 or use our enquiry form.

Contact us