Sectors > Tool Hire
Boost your rental performance with Tool Hire software
MCS tool hire software is tailored to the unique needs of the tool sector. With real-time tool availability, simplified processes, and mobile capabilities, our software provides everything your business needs to thrive.
Transform tool rental processes
Simplify every step of the tool hire process, from quotes through to contracts and invoices. Manage deliveries and collections, while gaining instant access to tool availability, utilisation reports, and statistics.
Keep tools maintained
Stay on top of PAT safety certificates, maintenance schedules, and damage control to ensure your equipment is always ready for use. Share records electronically to improve cross-depot communication, while eliminating paper processes.
Seamless hire desk operations
Ensure an exemplary customer experience at your hire desk with quick access to real-time stock availability, enabling fast and efficient tool rental processing. Speed up collections and returns with digital ID verification and signature collection, reducing queues and ensuring a smooth handover.
QR code scanning
Empower your customers with QR codes on your tools, giving them immediate access to user manuals and safety certificates, to enhance customer satisfaction and build trust in your equipment.
Explore our tool hire software solutions
Mobile Solutions
Manage your entire rental operation with all-in-one equipment rental software on mobile, giving you full control from any device.
Sales
Boost revenue with tools for tracking leads, sending quotes, and managing customer interactions, using a reliable rental system that helps you hit sales targets faster.
Accounting
Simplify finances with invoicing, payment tracking, and reporting, using accounting integrations that ensure accuracy and valuable insight.
Operations
Streamline workflows with timesheet tracking, smart alerts, and telematics insights.
Logistics
Optimise deliveries, provide real-time driver updates, and manage quotes and contracts with an all in one rental software system that improves your logistics.
Equipment
Improve efficiency with digital equipment picking, seamless check-ins and smart reporting, all built into your equipment rental management software.
Workshop
Secure your business with cloud hosting, disaster recovery and automated backups, without the need to manage your own servers.
Your Customers
Enhance service with a 24/7 portal, instant certification access, and SMS delivery alerts.
Cloud Solutions
Secure your business with cloud hosting, disaster recovery and automated backups, without the need to manage your own servers.
Corporate Solutions
Support multi-depot operations, enable e-commerce, and manage data securely—all with rental software.
Tool hire case studies
Law Plant & Tools
Total Hire & Sales
Fowler Hire & Sales
First Response Site Services
Profirent
Common questions about tool hire software
How does rental software help with fast turnaround tool hires?
Rental software updates tool availability instantly as equipment is returned, booked, or sent out, helping counter staff process orders quickly and accurately. MCS Rental Software’s Countersign feature also allows your hire desk to capture digital signatures for rental contracts, reducing paperwork and avoiding delays. This helps reduce queues, prevent booking errors, and get tools back out on hire faster, improving utilisation and revenue.
Can rental software track small tools effectively?
Yes. Barcodes or RFID tags can be used to scan tools in and out, linking each movement to a specific job or customer. This improves stock accuracy, reduces losses, and makes it easier to see where missing tools were last used.
How does rental software help maintain tool safety?
Test records, service history, and certificates can be stored against each tool, with automatic reminders for upcoming checks. This supports compliance, reduces risk, and helps ensure unsafe tools are not accidentally sent out on hire.
Can customers check tool availability online with rental software?
Yes. Online portals allow customers to browse tools, check availability, request quotes, and place orders at any time. This improves convenience for customers and reduces the workload on your counter and office teams.
How can rental software improve security and protect against fraud?
MCS Rental Software helps improve security through features such as Countersign, a digital signature tool that can capture and store customer details and signature records during the hire process. This helps support verification, improve accountability, and reduce the risk of fraud.
Does rental software help reduce lost or misplaced tools?
Yes. By tracking every scan, movement, and location change, rental software improves visibility and accountability across your operation. This helps reduce losses, identify usage patterns, and support better stock control.
Ready to elevate your rental business?
Connect with our expert team to discover how MCS Rental Software can drive your success. We’re here to answer your questions and help you find the perfect solution.
