Effectively manage your daily tool equipment rental business

Streamline your daily rental processes from quotes through to contracts and invoices. Provide full visibility of what needs to be done each day so that nothing gets missed and your customers’ needs are met. You will always have real-time reports on equipment availability and utilisation to keep you in control of your hire operation.

With MCS tool hire software, you can:

  • Seamlessly convert your quotations to contracts.
  • Manage deliveries, collections, exchanges, and inter-depot transfers.
  • Gain instant access to equipment availability, utilisation reports, and statistics.
MCS Productivity


Perfect control of your equipment inventory

Always know which tools are available for hire to add them to your rental contracts. Automatically provide your customers with relevant safety and operating instructions. Your quotes, rental agreements, returns, and picking lists can be processed in a quick and efficient way using handheld barcode readers to enhance productivity and accuracy.

With MCS tool hire software, you can:

  • Take deposits, and partial and full balance payments.
  • Perform end of day till reconciliation.
  • Use barcode readers for fast data processing of equipment for your rental bookings, quotes, and item returns.
  • Use the Transport Mobile app for your transport drivers to collect digital signatures and record damage evidence.
MCS Profitability


Ensure your rental equipment is fit for hire

Keep tight control of all your tools and equipment, ensuring that they are well maintained, PAT tested, and safe to use. You’ll never lose sight of expiring safety certificates or forget to capture damage evidence to invoice customers when equipment is damaged whilst on-hire.

You can electronically share your inspection records to improve cross-depot communication and increase productivity by eliminating the time-consuming paper trail. Track costs and income from equipment acquisition through to disposal so you know each asset's true value and profitability.

With MCS tool hire software you can:

  • Perform scheduled maintenance to keep equipment certified and safe to use.
  • Manage equipment damage and recharge your customer.
  • Share inspection records across all your depots.
  • Gain a full picture of equipment lifecycle history and profitability by recording all income and costs incurred for each asset.
MCS Workshop
First Response Site Services
We liked MCS Rental Software because of the familiar software interface and also because we knew the company and that they would be able to support us well in the future.

First Response Site Services

Key features of MCS Rental Management Software

Some of the other great features of our tool hire software being used by equipment rental companies just like yours:


Barcode Scanning
PAT Testing
Deliveries / Collections
MCS rental software will give your equipment rental business full control of your rental business, improving performance and helping your hire business to grow.
View MCS-RM Solutions

Our success stories

Read more about how we've helped equipment rental companies just like yours.

First Response Site Services

First Response Site Services

Tool & Equipment Hire

MCS rental and inventory management software gives First Response the framework for future expansion.

View Case Study



Tool and Equipment Hire

Buildequip Hire & Sales (BHS) builds its business with the industry leading software from MCS.

View Case Study

Get in touch

To discover how MCS Rental Software can empower your business, call us on +27 (0)861 263 832 or use our enquiry form.

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