Equipment management software helps to track your equipment movements, getting
it to the right place at the right time, and means you can be more profitable on each
job you undertake.

Your equipment supply options

With large volumes of equipment moving to and from sites, keeping your inventory accurate and up-to-date in one integrated system helps to maximize utilization and improve profitability as well as helping to prevent possible theft or loss. This enhances your asset visibility, as well as streamlines the running and completion of your projects.

There are many ways to meet the demand for equipment supply in your construction projects:

Keeping track of your assets

You probably use a mix of all those options. With an asset management solution, you can keep track of your assets, from viewing current equipment locations to creating purchase
orders when buying new assets. You will know exactly where each piece of equipment is located so you can allocate or invoice them to the correct department or project. You can check its condition when it returns and you can invoice appropriately and process a repair, if necessary.

Managing your project costs

When you can keep all your quotes, contracts, and correspondence for a job stored all on one system, you can plan, estimate and forecast much more accurately, making it easier to track jobs as they progress. By analyzing your project costs, you can prevent overruns, unused idling equipment and get a good idea of your changing margins.

Getting better prepared

Clear ‘real-time’ inventory visibility

Equipment management software enables you to:

• View all current and future bookings as well as any planned service dates so that you can be sure the equipment you need is available to use.
• Transfer your assets between facilities if one of your other locations is experiencing higher demand.
• Allocate jobs to the closest engineer to a specific construction site.

When a time comes that you need to outsource equipment externally, you can set up preferred suppliers within your asset management solution. This means you can easily raise
purchase orders to kick-start the process and get the extra equipment exactly when you need it.

An equipment management solution can also notify you when your equipment returns which make outsourcing unnecessary. Reporting and dashboards can even provide you with further information on the profitability of your outsourcing contracts

Online access to your equipment inventory enhances efficiency

With an asset management solution, you can see an accurate picture of your equipment usage and availability so that you can work efficiently. Using a mobile device and a web portal, you can access essential asset information from your equipment management solution no matter where you are.

Why is this so useful?

You can see a list of all equipment booked on your
construction site making it easier to confirm that
you still require it.

You can immediately arrange for a collection direct
from your mobile device if you spot any equipment
that is sitting idle or that you no longer require,
preventing unnecessary costs and maximizing job
profitability.

You or your internal divisions will be able to see
what is available, place reservations, and organize
deliveries without needing to pick up the phone.

Keeping your equipment safe and
ready to use

You need to keep your equipment in a safe working condition so you can use it the moment you need it for a new job.

Equipment management software can help you organize:

• Ordering spares: Preparing for servicing and maintenance could not be easier. You can order spares ahead of schedule and have them stored and organized into ‘workshop service kits’.
• Maintenance scheduling: Keeping track of your maintenance program is crucial to keep project delays from unexpected downtime to a minimum. However you choose to run your maintenance program, whether this is at service intervals, on return from a job, before a job, or when your equipment reaches a specific milestone, you can set up reminders to prompt you to take action. Also, integrating your telematics solutions into your equipment management software will enable you to receive any critical equipment status notifications on screen.

Handling breakdowns swiftly

Minimize equipment downtime that causes project stoppages and delays with crystal clear visibility of essential documents and manuals when you need them.

• Give your workshop engineers the power to order spare parts or organize replacements on the move using a mobile app.
• Make notes and record updates that will be available on the system in real-time for the back office.
• Send a workshop technician, fully equipped with all the information they need on their mobile with the ability to record updates that automatically sync with your management solution so that everyone is always kept in the loop.

Ensuring your team is up-to-date on their qualifications

Easily manage your employee and contactor qualifications within your asset management system. You can set notifications and alarms to alert you of any expiring competencies and make sure you are always allocating the right engineer to a job.

Store details about specific sites

Save time and improve efficiency by being able to make notes for delivery or collection to save encountering the same obstacles every time someone new goes to a specific site.

• Is there one entrance that is better than another?
• Is there a key contact to call when you arrive?
• Are there specific conditions to be aware of?

You can record all this information so that your team is more efficient next time.

Seamless logistic and transport processes 

With an asset management solution, you can easily ensure that the right equipment has been loaded onto your delivery vehicle and in the right order with a mobile app for your optimized transport route. Once you have delivered your equipment and it has been signed for, you can have email or SMS confirmations and proof of delivery sent to the recipient letting the receiving division know that you have delivered it and who signed for it. 

Viewing equipment history 

When you buy new equipment, you can track it within your equipment management software from its initial purchase through to its final disposal. You can get a picture of its true value over its lifetime by comparing its utilization with its total cost of ownership for accurate return on investment (ROI). With software helping you to analyze the historical performance averages for each item of equipment, you will be able to identify the weakest links in your fleet and know when it is time to replace them.

An all-in-one solution for your business 

MCS – Making business simple with asset management software With time savings, improved productivity, and increased profitability, an asset management system is the ideal solution for your business. Having a single overall view of your system provides huge benefits and efficiencies simply by merging your existing trusted systems into one integrated solution. 

So what are the main benefits of an asset management solution? 

1. Visibility: With crystal clear visibility of your assets and an accurate view of availability, you can maximize your asset utilization and make sure that you are making the most cost-effective decisions. If you have Telematics, you can even see your asset’s hours of usage to see if it can be better utilized elsewhere. 

2. Online Ordering: Make it simple for your on-site staff to order more equipment using an online shop or using a mobile device without needing to request an asset manually by calling or emailing the central office. 

3. Equipment History / Reporting: Easy-to-understand reports give you a great view and understanding of your assets giving you the power to see which assets may be under-performing and which may be reaching the end of their natural life. 

4. Flexibility: An asset management solution that can link with your other business systems means that you can work within one consolidated system, improve your workflow, saving you time, and making your life easier. 

5. Maintenance Scheduling: Make the most out of your equipment by ensuring it is always in tip-top condition and ready to be used. Setting up regular maintenance reminders and checks in your software solution helps you prevent on-site breakdowns that could otherwise be avoided.