A smarter way

Send and receive customer, supplier and financial documents electronically for a paper-free solution for your processes with Electronic Trading.


Professional and
accurate invoicing

Make sure your documents arrive in the right inbox, perfectly on time. Clear and professional documents that don't go astray or get lost in the post.


Save money and
improve cash flow

With reduced printing and usage of envelopes and posting, you'll save vast amounts of money and space in the office! Get paid sooner with fast invoice distribution and make it easier for people to pay at the touch of a button.


Time saving and efficient

No more manual intervention to ensure your document reaches its final destination. With Electronic Trading, you can enjoy faster invoice processing at month-end. No need to visually check or print your invoices, fill envelopes or think about postage.

electronic trading testimonial
Electronic Trading has benefits for both sides: it is more efficient for us in reducing costs and time and ensuring the safe arrival of our invoices, while customers receive invoices which are easily accessible, in the ‘paperless’ format they prefer.

Nixon Hire

Additional features

Getting the format right

  • Automate the sending of batch invoices in your customers preferred format such as by email with a PDF attachment, in CSV format and electronic data exchange such as XML
  • Mix and match your method of document exchange depending on your individual customer/supplier requirements
  • Multiple documents can be consolidated into a single or multiple PDF documents when emailed to your business contacts

Accessible and shareable wherever you are

  • Supply copy invoices quickly via MCS-rm or via CRM Mobile app if you're on the road
  • Queries are reduced and can be dealt with swiftly in the moment
  • XML invoicing transmits your data into an internationally recognised consistent format ready for import into your customer's accounting software.
  • BASDA XML format includes Causeway, Tradex, first B2B, Burns, .CSV format and electronic data exchange such as XML
  • Export using your preferred cloud based document transmission service including InExchange, Pagero, Adobe Sign etc. 

Explore our hire software solution

Some key features within MCS-rm rental software to enhance your business.


Customer Relationship Management (CRM)

Manage your sales pipeline activity from enquiry through to final order. Undertake pro-active marketing campaigns to nurture your key client and prospect relationships.

MCS workshop


Ensure your hire equipment is certified and fit for hire. Keep accurate service records, plan regular maintenance and manage accidental equipment damage and loss.
Workshop >

mcs purchasing


Keep tight control of your expenditure on hire fleet, stock, spares and rehires and manage your preferred suppliers all in one easy to use system.
Purchasing >


Dashboards & Business Intelligence

Gain meaningful insight into your rental data to help you analyse your strengths, weaknesses and understand changing hire trends to ensure you make the right strategic decisions for your rental business.
Reporting >

electronic trading

Electronic Trading

Send and receive customer, supplier and financial documents electronically for a labour-free solution to your paperwork processes.
Electronic Trading >


Document Management

Go paperless and switch to electronic document storage to improve document retrieval times, reduce file storage space and revolutionise your customer service.
Document Management >


Smart Alerts

Receive customised proactive alerts so you can address issues the moment they arise ensuring that the highest standards are consistently met.
Smart Alerts >


Resource Planner

Enhance the visibility and utilisation of your internal resources ensuring appropriately qualified staff are allocated to the right tasks.
Resource Planner >


Online Portal

Drive customer loyalty whilst enhancing brand awareness using the Online Portal, allowing your customers to quickly place orders and self-serve the information they need from you 24/7.
Online Portal >

telematics hub

MCS Telematics Hub

Say hello to full visibility of your telematics data. From stolen asset recovery to increased revenue, you’ll be able to take huge steps towards greater efficiency and improved productivity of your hire fleet.
MCS Telematics Hub >

e-sign digital document signing

MCS E-Sign

Transform your hire quotes and contracts with MCS E-Sign, letting your customers easily sign documents at the click of a button.
MCS E-Sign >

mobile tools

Mobile Rental Tools

Empower your workforce with our rental software mobile apps for your sales, transport, workshop and warehouse teams creating a paper-free process. With the ability to work both on-or-offline and gather real-time information from your workers on the move, you will become more responsive and consistently deliver on your promises.

Mobile Solutions >

MCS RM Mobile

RM Web

Manage your rental business wherever you are with everything you need all on the one device, helping you reach new heights of productivity.
RM Web >

MCS CRM Mobile


Make your on-site client meetings more productive and access important customer information so you never miss an opportunity when on the move.
CRM Web >

MCS Transport Mobile

Transport Mobile

The paperless way to manage your transport logistics with optimised routes and real-time status updates from drivers in the field.
Transport Mobile >

MCS Picking Mobile


Empower your warehouse staff with MCS Picking, to accelerate the picking of equipment for your rental bookings, increasing the productivity of your workforce.
Picking >

MCS Workshop Mobile

Workshop Mobile

Streamline and manage your maintenance activity with an app to provide engineers with a paperless workflow and provide your back office with instant real-time information from their job status updates.
Workshop Mobile >

Cloud Solutions

Cloud Rental Solutions

Concentrate on running your rental company, safe in the knowledge that your hire business is always protected, your data is secure and your IT infrastructure is managed by professionals.

Learn more about our Cloud Solutions

At a glance

  • Secure, easy access to your hire data from any location
  • Free your in-house IT resources and reap cost efficiencies
  • Fixed monthly fee
  • Protection for your vital business data 
  • Fast implementation
  • A hire software solution that is scalable
  • Ready access to experienced IT support consultants

Get in touch

To discover how MCS-rm rental software solutions can empower your hire business, call us on +61 (2) 9477 1355 or use our enquiry form.

Contact us